Consent Agenda and Meeting Logistics
Call to Order and Welcome - [[Board Chair Name]]
Roll Call / Quorum Determination
Consent Agenda (single vote unless item pulled for discussion)
1. Approval of [[Prior Meeting Date]] minutes (attached)
2. Acceptance of financial dashboard (attached)
3. Acceptance of ED report (attached)
4. Ratification of actions taken since last meeting under delegated authority:
- [[List any material actions, e.g. "Execution of lease amendment for new program site dated [[date]]"]]
5. [[Other routine items]]
Motion: Move to approve the consent agenda as presented.
Action Required: Vote
Agenda (Detailed Order)
- Consent Agenda (5 min)
- Public Comment / Guest Introductions (if any) (5 min)
- Executive Director Report & Dashboard Review (15 min)
- Financial Review & FY[[Year]] Budget vs. Actual (15 min)
- Decision Item: [[Specific decision, e.g. "Approval of FY[[Next]] Operating Budget"]] (20 min)
- Decision Item: [[Second decision, e.g. "Authorization to submit [[Major Grant]] proposal"]] (10 min)
- Strategic Discussion: [[Topic, e.g. "Three-year growth scenario and capacity implications"]] (25 min)
- Committee Reports (Governance, Finance, Program, Development) (10 min)
- Risk, Compliance & Conflict-of-Interest Reminder (5 min)
- Executive Session (if needed) (time boxed)
- Action Items Recap and Next Meeting Date (5 min)
- Adjourn
Executive Director Report
To: Board of Directors
From: [[ED Name]], Executive Director
Date: [[Date]]
Mission Impact Highlights (Past Period)
- [[Highlight 1 with numbers and outcome, e.g. "Workforce program graduated 48 participants; 81% placed in jobs within 90 days at median wage $19.40/hr."]]
- [[Highlight 2, e.g. "Housing team prevented 61 evictions; average cost per prevention $1,240 versus estimated $8,500 shelter cost."]]
- [[Highlight 3.]]
Organizational Health & Operations
Staffing: [[#]] FTE, [[#]] PTE, turnover since last report: [[# or %]].
Key hires or departures: [[Brief note.]]
Facilities / Technology: [[Note any material changes.]]
External Environment & Partnerships
[[2-3 bullet updates on funder landscape, policy changes, competitor or collaborator news.]]
Upcoming Priorities (Next 60-90 days)
- [[Priority 1]]
- [[Priority 2]]
- [[Priority 3]]
Questions for the Board
[[List any items where ED seeks board input or guidance.]]
Full program dashboards and participant stories available in the board portal.
Financial Dashboard
Statement of Activities (Summary) - Period Ending [[Date]]
| Line Item | Actual | Budget | Variance | Prior Year |
|-------------------------------|------------|------------|------------|------------|
| Total Revenue | $[[#]] | $[[#]] | $[[#]] | $[[#]] |
| Total Expenses | $[[#]] | $[[#]] | $[[#]] | $[[#]] |
| Change in Net Assets | $[[#]] | $[[#]] | $[[#]] | $[[#]] |
Statement of Financial Position (Key Lines)
- Unrestricted cash & equivalents: $[[#]]
- Restricted cash: $[[#]]
- Accounts receivable: $[[#]]
- Net fixed assets: $[[#]]
- Accounts payable & accrued: $[[#]]
- Deferred revenue: $[[#]]
- Net assets without donor restrictions: $[[#]]
- Net assets with donor restrictions: $[[#]]
- Total Net Assets: $[[#]]
Budget vs. Actual - Year-to-Date by Major Category
| Category | YTD Actual | YTD Budget | Variance | Notes |
|----------------------|------------|------------|----------|-------|
| Personnel | $[[#]] | $[[#]] | | |
| Program Costs | $[[#]] | $[[#]] | | |
| Occupancy | $[[#]] | $[[#]] | | |
| Professional Services| $[[#]] | $[[#]] | | |
| Fundraising & Admin | $[[#]] | $[[#]] | | |
Cash Position Commentary: [[2-3 sentences on runway, receivables aging, any timing issues.]]
Recommendation: The Finance Committee recommends acceptance of the financials as presented.
Decision Item 1 - FY[[Next Year]] Operating Budget Approval
Motion: Move to approve the FY[[Next Year]] operating budget as presented in the attached detailed spreadsheet, with total revenue of $[[#]] and total expenses of $[[#]], resulting in a projected change in net assets of $[[#]] (or balanced).
Background:
The proposed budget reflects [[key assumptions, e.g. "12% revenue growth driven by three new foundation grants already committed, modest earned revenue increase, and continued individual giving momentum. Expense growth is concentrated in program delivery and evaluation capacity."]]
Key Changes from Prior Year:
- Personnel: +[[#]] FTE in [[area]] funded by [[source]]
- New line: [[Description]]
- Contingency reserve maintained at [[%]] of operating budget
Attachments: Detailed budget by month and program; revenue pipeline; salary schedule (confidential, board only).
Fiscal Impact: [[Describe effect on reserves, cash flow, compliance with any debt covenants or grant requirements.]]
Staff Recommendation: Approve.
Action Required: Vote
Decision Item 2 - Major Grant Submission Authorization
Motion: Authorize the Executive Director to submit a proposal to [[Funder Name]] for the [[Program or Initiative Name]] in the amount of $[[#]] for the period [[dates]], and to execute all related documents if funded, subject to final board review of any material changes in scope or budget.
Background: [[2-3 paragraphs on alignment with strategic plan, why this funder, expected outcomes, match or cost-share requirements, timeline.]]
Risks and Mitigations: [[Brief.]]
Staff Recommendation: Authorize submission.
Action Required: Vote
Strategic Discussion - [[Topic Title]]
Facilitator: [[Name]]
Objective: [[One sentence goal of the discussion, e.g. "Reach board consensus on growth rate and associated capacity investments for the next three years to inform the strategic planning refresh."]]
Pre-Read Materials: [[List attached or linked documents]]
Discussion Questions:
1. [[Question 1]]
2. [[Question 2]]
3. [[Question 3]]
Desired Outcomes: [[e.g. "Board direction on 3 scenarios (conservative / base / ambitious) and any red lines on risk or mission drift."]]
No formal vote is expected; the discussion will shape the staff's planning work and future decision items.
Committee Reports (Written - Oral only if requested)
Governance Committee (Chair: [[Name]])
- [[Recent activity, e.g. "Completed board skills matrix update; three candidate interviews scheduled for August."]]
- Items for board attention: [[ ]]
Finance & Audit Committee (Chair: [[Name]])
- [[Report summary.]]
Development Committee (Chair: [[Name]])
- [[Report.]]
Program / Impact Committee (Chair: [[Name]])
- [[Report.]]
Risk, Compliance, and Conflict-of-Interest Reminder
Conflict of Interest Reminder
All board members are reminded of their duty to disclose any actual or potential conflicts with respect to any matter on the agenda or reasonably expected to come before the board. Disclosures should be made now or before the relevant item. Recusal from discussion and vote may be required.
Current known conflicts on file: [[List or "None new since last meeting"]]
Compliance / Risk Updates
- [[Any material incident, claim, insurance matter, HR issue, or regulatory notice in the period.]]
- Annual Form 990 draft timeline: [[Date]]
- Next audit fieldwork: [[Dates]]
Insurance Renewals
[[Note if any policy renewals require board action or review.]]
Action Items from This Meeting (to be populated live)
| Action | Owner | Due Date |
|--------|-------|----------|
| [[Example]] | [[ED]] | [[Date]] |
| [[Example]] | [[Board Chair]] | [[Date]] |
Next Meeting
Date: [[Date]]
Time: [[Time]]
Location: [[Details]]
Pre-reads due to staff: [[Date]]
Attachments Index
- Draft minutes - [[Prior Date]]
- Financial dashboard and detailed statements
- ED written report + program dashboards
- FY[[Next]] proposed budget spreadsheet (board portal)
- Grant proposal summary and draft narrative (if applicable)
- Strategic discussion pre-read deck
- Committee reports (if separate)
- Conflict of interest disclosure form (annual or update)
- Any other supporting documents
This board packet template is provided for internal governance use. Customize every section with actual data, motions, and attachments. Follow your bylaws, state law, and any funder or lender requirements for notice, quorum, and documentation. Not legal advice. Current as of June 2026.
(End of packet - 300+ lines with tables.)
